2017 Registration FAQs

For participants wanting to ‘Join A Duo/Team’ please see question 9 – My Captain is ready to swim, how do I join his team? for all links and steps.

  1. Why was the ballot system removed?

When the annual Rottnest Channel Swim first started we had a first-in first-served approach where participants would fill in a form and deliver it to the RCSA office. This created an unfair advantage for those that lived close by and thus a ballot system was introduced in 2006, at the same time we moved to an online registration.

We recognise that unsuccessful applicants in the ballot have wasted their time filling in an online application and deposited fees that have to be returned.  To remove these issues we have decided to follow the widely accepted practice of accepting the first applicants that complete their race entry form, up to our race limit.

  1. How does first-in first-served work? 

This answer has two parts.

  1. Solos will register within the first registration period which will run for one week only (as per previous years). Solos who successfully register within this period are guaranteed entry into the 2017 Event. Solos will secure their spot during registration by paying the fee as well as updating their qualifying swim information (please see question 14 for more information on qualifying swims).
  2. Teams and duos will register in the second registration window. We’ve listened to your feedback and this year we are changing the duo and teams registration process to make it easier for everyone. We encourage all duos and teams to nominate a team captain for your crew. They will be able to create a duo or create a team during the registration window. The team captain must make the full registration payment for the duo or team’s registration to be successful. Once the duo or team has been created, swimmers from your crew will be able to register themselves and join your team after all duo and team spots are sold out (we will announce this on Facebook, Twitter and on our website).

All swimmers (solos, duos and teams) are responsible for registering themselves and agreeing to the waivers.

  1. What times will the registration system open?

Registrations for Solos and 30 x Lavan Charity Challenge teams will open 8.00am (AWST) Monday, 24 October – 5.30pm (AWST) Sunday, 30 October 2016 (this includes tandem solos).

Registrations for duo and team captains will follow from 8.00am (AWST) Wednesday, 2 November – 5.30pm (AWST) Sunday, 6 November 2016 or until sold out.

An auction for the remaining 20 x Lavan Charity Challenge teams will run from Monday, 7 November to 12noon (AWST) Friday, 11 November 2016 so make sure to get in quick!

We have allowed for a gap between the two categories so that we can calculate how many spots are available for duos and teams based on the number of solo registrations we receive. To make the registration process faster, participants can set up their ACTIVE.com account prior to registrations opening.

Lavan Charity Challenge

As mentioned above, this year we will be offering 30 x Lavan Charity Challenge Teams during solo week! This is not only the best way to secure your 2017 Rotto Swim team early but is also a great opportunity to raise funds for a charity of your choice.

The remaining 20 places will be auctioned off after the registrations for duos and teams have sold out. Your bidding price must be above the LCC registration price and the bid will go directly to your nominated charity! For more information on the announcement of the dates and the auction, please click here and for info on the Lavan  Charity Challenge Cup please visit here.

  1. I have locked in the dates but how can I register?

Registrations for the 2017 Karma Resorts Rottnest Channel Swim must be completed online and within the allocated category registration times. To register online, please visit www.rottnestchannelswim.com.au and click the big, blue button on the Home page which that says ‘Registrations’ (this button is currently set to  ‘Results 2016’ until registrations open).

*Please note that the RCSA does not accept any late applications once the registration period for your category has closed or is sold out. We wish you all the best with your registration.

  1. What info will be required at rego?

Captains and soloists will need to provide the following information as part of their initial registration:

    • Full name
    • Gender
    • Date of birth
    • Email address
    • Contact number
    • Address
    • Team name and password (duo and team only)
    • Participant complimentary t-shirt size
    • The person you will be sharing a boat with (tandem solos only)
    • If you are a completing a solo, you will also need to select your solo jacket size.

Once your captain has secured your duo or team spot, the information we require include the following for each participant:

    • Full name
    • Gender
    • Date of birth
    • Email address
    • Contact number
    • Address
    • Team name and password (duo and team only)
    • Participant complimentary t-shirt size
    • Emergency contact details
    • Medical history
    • Swim history and/or qualifying swim details
    • Additional merchandise

This year all swimmers (solos, duos and teams) will be able to manage their own registration details by logging into their ACTIVE.com account. All swimmers can then see and update their swim history, qualifying swim details, purchase additional merchandise and change t-shirt sizes. Solos and team captains will also be required to update support crew details (boat and skipper information) for the team.

We require soloists and team captains to have completed all of the skipper and support boat information and that all  your details are correct and true by 5.00pm (AWST) Wednesday, 22 February 2017 or you will not be permitted to enter the water on Event day. Please note that the RCSA will not record any changes after 5.00pm (AWST) Wednesday, 22 February 2017. For more support crew information on event day, please check out our Support Crew sections on the website. Please note that the end date for updating complimentary and additional merchandise and names for the yearbook is 5.30pm (AWST) Tuesday, 3 January 2017.

  1. I am under 18 years old, how can I register?

All swimmers under the age of 18 can register for the 2017 Karma Resorts Rottnest Channel Swim but must be registered by a parent or legal guardian. If a duo or team is made up entirely of under 18 swimmers, you must get a parent or legal guardian to create a duo or team (this includes payment). If all participants are under the age of 18, a parent or legal guardian can select from the following categories:

    • Junior duo team (non-participating adult) to create an underage duo
    • Junior team captain (non-participating adult) to create an underage team of four

Non-participating adults are also able to create an ACTIVE.com account prior to registration, to make the registration process faster.

Participants must be a minimum age of 14 years old on the day of the swim (Saturday, 25 February 2017). For more information on the rules of the event, please click here.

  1. Tandem solos

The option of tandem solos was introduced in the 2016 Karma Resorts Rottnest Channel Swim. Tandem solos are a great way to complete a solo if it will be your first crossing (two swimmers and only one boat!) and it is designed for soloists who regularly train together. When you register to swim as a tandem solo, you will need to include the full name of the person you will be sharing a boat and swimming with. Please see question 5 for the information needed for registration. To ensure both swimmers have a successful solo crossing, we have strict procedures in place. Please click here for the rules on completing a tandem solo (see Rule 13).

  1. When do we know if my team is successful?

The best part about moving to a first-in first-served system is that you will know straight away whether your team is successful – no more waiting for the results from the ballot! Solos will receive a confirmation email once they have completed their registration (this includes payment) within the first registration period.

For duos and teams, once a captain has completed their registration and made payment on behalf of the team, the captain will receive a confirmation email and they’ll be required to pass on their team name and password to their duo buddy and team members so they can join their team (this includes  non-participating captains if you have an under 18 team).

  1. My captain is ready to swim, how do I join his team?

Once your captain has secured a place in the 2017 swim, they will be able to invite team members to join. The captain will need to pass on the team name and password to team members, so they can login, register and join their team by selecting it from a list on the registration system.

The category of ‘join a team’ will become available once all spots have sold out. As usual, all team names must be unique. Please make sure you are selecting the right team to join and not a team with a similar name – this will cause confusion when it comes to entering your password.

If you are ready to ‘Join A Team’ please visit the registration via the big blue Registrations’ button on the right or click here.  Please see the steps below to Join a Team.

  1. Team captains must pass on your Team Name and Password.
  2. Set up an ACTIVE.com account.
  3. Click here to ‘Join A Duo/Team’.
  4. Select the category you are joining.
  5. Fill in the registration form.
  6. Search for your Team Name and enter the Team Password.
  7. Make sure you have ticked and signed all waivers, and click ‘Confirm’ on the checkout page to complete your entry (no payment is required).
  1. How do I update my registration?

We understand that things can change in the lead up to the event. As per previous years, you will have until 5.00pm (AWST) Wednesday, 22 February 2017 (3 days before the event) to update your information. Please note, the RCSA will not accept any changes after this period. Changes can only be made online through your ACTIVE.com account and  includes the following:

    • Participant’s full name
    • Date of birth
    • Email address
    • Contact number
    • Address
    • Emergency contact details
    • Medical history
    • All support crew and skipper changes

It is your responsibility to make sure all team member details are correct before the cut off date in order to participate in the Event. Please see question 5 for information required.

  1. How can I change a swimmer?

Swimmer substitutes can be done when a participant in your duo or team needs to be swapped in/out. Duos are permitted to have one substitute swimmer and teams are permitted to have two (please see points 21 and 23 on the Terms and Conditions here).

The process of substituting a swimmer is easy with our new registration process. The captain will need to contact the RCSA Office on info@rottnestchannelswim.com.au and include the full name of the person in the duo or team who is no longer able to participate in the Event so they can be removed from the system, allowing a new participant to join. It is the captain’s responsibility to then pass on the name of the duo/team and the password to the substitute swimmer, so they can login and register also.

If you are the team captain and need to be substituted, please also include in your email the full name of the person you nominate as the new captain. Please refer to question 5 for cut-off dates.

  1. Are solo entries refundable or transferable?

As per the 2017 Terms and Conditions, solo entries are not transferable and no other person is permitted to participate in the 2017 Karma Resorts Rottnest Channel Swim in your place.

Applications from solo swimmers for withdrawal from the Event received in writing before 5.30pm (AWST) Friday, 9 December 2016 will entitle the applicant to a 50% refund of the entry fee. If you need to withdraw after this date you will still need to inform the RCSA in writing.

  1. Merchandise changes and sizes

All solos must include the sizing for their embroidered t-shirt and finisher jacket at the time of registration as we need to start working on your unique solo crossing prize packs ASAP and have them ready for you at the finish line!

Duos, teams and solos have until 5.30pm (AWST) Tuesday, 3 January 2017 to purchase additional merchandise for support crew and cheer squads. You can update your order though your ACTIVE.com account.

Size guides for t-shirts and solo jackets are here.

  1. Updating my qualifying swim

Congratulations on completing your qualifying swim! To update your registration to include this, soloists will need to log in to their ACTIVE.com account. Please have the following information ready to update:

    • Solo qualifying event (ie: 2017 Rotto Rehearsal)
    • Solo qualifying time (hours and minutes)
    • Solo qualifying distance (ie: 10km)
    • Information supporting your qualifying swim (ie: link to results)

For more information on qualifying swims, visit our Qualifying Swim page, or if you have any questions, please contact us on admin@rottnestchannelswim.com.au or (08) 9389 4080.

  1.  I want to be famous!  

Want to see you and your team in the 2017 Yearbook?! All you need to do is have all the correct names for swimmers and your skipper up to date in the registration system by 5.30pm (AWST), Tuesday, 3 January 2017.

  1. How will the RCSA prevent multiple entries?

With the ballot being removed there is no longer an incentive to enter multiple times as you know immediately whether you have been successful for the Event. When participants set up an Active Passport there are unique identifiers to stop people entering multiple times. As always, the RCSA team will be on the look-out for duplicate entries and if they are found the team will be banned from the Event for two years.

  1. Why has the registration date moved?

We trialed moving the registration date in 2015 but after reviewing the change and lack of positive feedback we have returned to the previous date in 2016.

  1. Will the registration system crash?

As the event has grown in popularity, there will be multiple captains logging on at the same time to ensure their spot in the 2017 Event. We have eliminated some of the congestion by moving solos to a separate period but like similar major sporting events, there is expected to be a peak in people accessing the system as soon as they can. We have a highly experienced vendor running and hosting the registration system. The system selected is used widely across Australia for a number of events that have a greater number of competitors so we are confident, and have been assured, it will not crash.